Regularly monitor what you accomplish during the day to ensure you're staying on schedule. If you're behind schedule, you may need to focus strictly on one task instead of attempting to task switch.
This can help you finish important tasks quickly and return to multitasking other duties. When you prioritize your tasks, you will likely find lower priority ones to assign to someone else. For example, you created a social media post but delegate the editing and uploading to an assistant. If you don't oversee any projects or people, you can ask your manager for helping delegating tasks to your team members. This last step may be one of the most important.
Practice, practice, practice and you'll soon become more efficient at multi-tasking. Here are a few ways to highlight your multitasking skills during your job search:. In your resume, you want to show your ability to multitask rather than simply stating it. Giving specific examples in your resume introduction and work experience section is much more effective than listing multitasking in your skills section.
When describing your responsibilities, describe how you managed multiple tasks at once:. You can also show your multitasking abilities in your extracurricular activities section. By listing volunteer work and other activities, you show your talents in successfully balancing a variety of projects. You also want to show your skills in your cover letter, where you can elaborate on the complexity of responsibilities you managed at one time. Think about one or two stories from your previous work experience that demonstrate your multitasking skills.
Example: "As the administrative assistant for a doctor's office, I executed my regular daily tasks, which included scheduling appointments, filing insurance claims and performing accounting and billing, and I also trained two new employees. Showcasing your multitasking skills during an interview works the same way as explaining them in your resume and cover letter. If an interviewer asks specifically about your multitasking abilities, give them a specific example. You can also incorporate your multitasking skills in response to other questions, like, "What is your greatest strength?
Find jobs. Company reviews. Find salaries. Upload your resume. Sign in. Career Development. What are multitasking skills? Why are multitasking skills important? Saves time: Multitasking helps save time by allowing you to complete multiple tasks concurrently. For example, you could type notes in a client document while speaking to them on the phone.
In that shorter time period, you complete two tasks instead at the same time instead of finishing each one separately and spending twice as much time on them. Saves money: Employers want to hire employees with great multitasking abilities because they can delegate more tasks to them, saving on the costs associated with hiring another person.
Showing how well you multitask makes you a valuable employee. Increases productivity: Multitasking increases productivity because you can accomplish more in a shorter period of time. You can work on more than one simultaneously if they are related. You will need to look for other ways to group your tasks, such as carrying out all duties delegated to the same employee, or managing issues based on location, type of product, and so on.
In any case, this approach has the extra advantage of presenting you the big picture so that you can transfer knowledge from one project to another. Delegating is at the core of task organization. It allows you to assign to yourself the tasks matching your skill set and to supervise what is left, optimizing your time and increasing performance.
But it also has a negative side. Your team will be reaching out to you, interrupting what you are doing to ask questions or to seek approval. If the demand is interfering with your productivity , go back to your to-do list and set time aside for it.
Let your collaborators know when you will be available, and which situations are considered as emergencies. Once you become more confident in your ability to multitask, start planning your day ahead — either first thing on Monday morning, or last thing on Friday afternoon. You will then realize the following about most of your tasks:.
This understanding will help you to switch assignments, offering the information you need to become better organized. Once you reach this stage, consider creating to-do lists one, two, three weeks beforehand — only remember to allocate time to attend last-minute requests. Soon, you will have monthly and annual calendars ready to make your days much more manageable. As important as the time you spend being productive, are the minutes you save to rest.
Taking breaks is a proven way to restart your mind so you can get back to work refreshed. Your body will also thank you for the opportunity to move around, preventing muscular tension and its damaging consequences. The length and frequency of your downtime will be defined by your personal choices, your line of work, and the task at hand. The usual recommendation is stopping for 15 minutes every hour, and never skipping lunch. Our brain is still a big mystery, but researchers agree we should try to find ways to keep our mind sharp.
Among the techniques under investigation, game playing is one of the most popular because of its several concurring tasks, such as clicking on buttons, listening to instructions, and reacting to automated responses. If you want to stay offline, other suggestions are sports activities, dancing, or table games. Anything that involves doing more than one thing at the same time can help you to enhance your multitasking skills.
Many workplaces have become temples of coffee addiction. You might have a cup full of it and a kitchen where you can get a refill nearby right now. An excessive amount of caffeine can raise your blood pressure, cause insomnia, and increase irritability.
Its withdrawal effects can also lead to several issues, from headaches to anxiety. All this together can destroy your concentration and ability to switch tasks. To make the tips above easier for you, consider adopting an online tool. Try these three techniques to help you work effectively when you have to multitask:.
Work on related tasks together. When you work on a task, your brain activates all the circuits and neurons related to that task. When you switch to a new task, your brain has to adjust.
The shift happens quickly, but it takes a toll on your memory, focus, and productivity. If you need to multitask, then minimize the switching cost by bundling related tasks together. The more similar they are, the easier it will be for you to move fluidly between them. Keep your to-do list visible. If you work in a chaotic office, create systems to ensure that important tasks or long term projects don't slip through the cracks.
To stay on top of your work, remind yourself what really needs to get done. Post your to do list in a prominent spot and rank it by priority. Color code or bold the most important tasks and make sure you set aside enough time to address them. Use downtime to review new information. One of the dangers of multitasking is that it gets in the way of your memory.
When you try to recall what you learned during a client meeting or brainstorm, you're more likely to draw a blank. If you have to skim an important document during a busy workday, take time to review it later that day. Reread it while you walk between meetings or commute home, and explain it back to yourself to make sure you understand it.
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